Over 10,000 hours managed

Cleaning company software that runs your rota, payroll and cleaner app

The UK platform cleaning businesses run on — drag-and-drop scheduling, mobile time tracking, automated payroll and live client updates. From first booking to signed-off invoice.

Start 90-day free trial Book a demo

Available on Web iOS Android

Calendar

Timeline

All Bookings

Current Week

Apr 13 — Apr 17

Team

MonApr 13

TueApr 14

WedApr 15

ThuApr 16

FriApr 17

Alex

Supervisor

3 shifts

10:30–12:00

Riverside Annex

Compliance

08:00–10:00

Riverside Annex

General Clean

13:00–15:00

Northbridge B

Compliance

Casey

Operative

3 shifts

08:00–10:00

Riverside Annex

General Clean

09:00–11:30

Weston Sports

General Clean

10:30–12:00

Harbour Clinic

General Clean

Booking created

Reminder sent

Built for frontline teams

Cleaning workforce management, reimagined.

Cleaning rota, time tracking, payroll and team messaging for your cleaning company — in one system.

Start 90-day free trial Book a demo

Available on Web iOS Android

Morning, Heidi

Operative

01:14:22

Cityline Annex

Clock out

Up next

Harbour Clinic

14:00–16:00

Heidi · Operative

Cityline HQ signed off — 3 photos attached.

11:43

Juliette · Admin

Perfect. Invoicing this one now.

11:44

Juliette · Admin

Mon 09:00 — Weston Hall. Confirmed?

11:46

End to end, joined up

One cleaning platform. Total control.

From shift planning to invoicing — everything a UK cleaning business needs, in one place.

Start 90-day free trial Book a demo

Available on Web iOS Android

Dashboard

Schedule

Clients

Finance

Good afternoon, Juliette

Active bookings

Signed off

Holiday req.

Outstanding

Hours this month · booked vs signed off

HOW IT WORKS

From first client to last shift

Set up your clients and projects once, then every booking — one-off or recurring — flows straight to your team’s mobile app.

Keep every client in one place — contacts, sites, invoicing details and project history, all at your fingertips.

Each client can have as many projects as you need — sites, service types, assigned teams and everything that stays the same booking to booking.

Schedule one-off bookings in seconds — time, location, team member, checklist. Everyone stays in sync.

Set the pattern once — every few days, or chosen days of the week — and Xota drops virtual bookings onto your calendar, ready for you to book in with a click.

Your team works from the Xota app — upcoming shifts, checklists, photos, status updates — from anywhere on site.

Clients

+ New client

Cityline Offices

4 projects · 22 bookings / mo

Active

Harbour Health Services

2 projects · 14 bookings / mo

Active

Northbridge Housing

3 projects · 18 bookings / mo

Active

Riverside Retail Group

2 projects · 6 bookings / mo

On hold

Clients / Cityline Offices

+ Project

Cityline HQ

Redcliffe

A C H

Active

Cityline Annex

Westbury Park

C D

Active

Cityline Court

Clifton

Active

Cityline Park

Bedminster

H C

Pending

Cityline Annex / Booking

Scheduled

08:00 – 10:00

Wed, Apr 15 · 2h

Cityline Annex

Westbury Park, BS9

Heidi Carter

Assigned team member

General Clean

6 checklist items

Booking templates

+ Template

Compliance Check

Every Mon, Wed & Fri

1h 30m

Active

General Clean

Every 2 days

Active

Deep Clean

Every week · Fri

Paused

MTWTFSS

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Booked in Virtual · click to book

Sat 18 Apr 2026

Good morning, Heidi!

52 hours remaining holiday

13 active shifts

Upcoming Shifts

COMP & CLEAN

Kelston Mews, Bristol

21 Apr 2026 · Heidi · 30m

COMP & CLEAN

Kelston Court, Bristol

22 Apr 2026 · Heidi · 30m

Home

Schedule

Leave

Messages

BUILT FOR EVERYONE

Access for everyone, everywhere

Three tailored ways in, one source of truth. No more phone tag, forwarded emails, or paperwork lost between the office and the field.

Desktop + Mobile

Admin console

For office & ops teams

Build schedules, assign teams, resolve issues

Manage clients, projects, bookings & templates

Approve holiday, HR records & team performance

On-the-go on mobile when away from the office

Desktop + Mobile

Client portal

For your customers

See upcoming and past bookings for their sites

View photos & signed-off reports in real time

Raise issues, requests or extras without email

Always knows what’s happening on their site

Mobile only

Operative app

For field teams on site

See today’s shifts, checklists & locations and claim open shifts

Upload photos & mark bookings complete in realtime

Request holiday, check remaining allowance and view timesheets

Flag issues as they happen and message the office instantly

FEATURES

More than just scheduling

One central source of truth to manage your whole business — from the first client call to the final signed-off invoice.

Clients & Projects

Upload images, manage contacts and store documents — everything about a client or project in one place.

Workflows

Automate recurring bookings, reminders, proof-of-work requests and the client notifications that go with them.

Clocking in

Staff clock in and out from the mobile app with GPS locations, so you always know exactly who’s on site and when.

Quotes

Build branded quotes, send them for approval and capture a signature before any work starts.

Invoicing

Raise and send invoices the moment bookings are signed off — with photos and paperwork attached automatically.

Purchases

Raise purchase orders and keep track of what’s been ordered for which project or client — no more rogue spend.

HR

Manage your whole workforce — holiday requests, recruitment pipeline, employee documents and records.

Training & Compliance

Keep every team member’s certifications current and track business-wide compliance — never miss a renewal again.

Customise everything

Rename “projects” to properties or sites, “bookings” to shifts or jobs — make Xota speak your language.

PRICING

Pricing that scales with your team

Every plan starts with a 90-day free trial of everything — no credit card, no pressure. Price drops as your team grows.

How many employees do you have? 10 · 6–10 band

1 100+

Standard

Core + HR

Everything you need to schedule work and manage your people.

£25/month

For 6–10 employees · £2.50/employee

Start 90-day free trial

Clients, projects & bookings

Recurring booking templates

Operative mobile app + clocking in

Client portal

Holiday, leave & timesheets

Proof-of-work photos & reports

Greater efficiency, less chasing

Xota replaces spreadsheets, WhatsApp threads and paper sign-off sheets with one live picture of the operation — for admins, clients and operatives alike.

45 hrs

saved every week on admin

“Xota gave our supervisors their evenings back. What used to be a Sunday-night spreadsheet is now a two-minute review.”

Clean Bees

98%

bookings signed off on time

“Our clients see photos and reports the moment a job’s done. Disputed invoices dropped to almost zero.”

KS Cleaning

3×

faster quote-to-cash cycle

“Quote, work, invoice — all in one place with every photo attached. We’re getting paid in days, not months.”

P40

Cleaning company software FAQs

Straight answers to the questions UK cleaning businesses ask before they switch software.

What is cleaning company software?

Cleaning company software is a platform that replaces spreadsheets, paper rotas and WhatsApp with one system for scheduling cleaners, tracking hours on site, running payroll, invoicing clients and giving customers live proof of work. It usually covers the office admin team, the cleaners on the ground and the clients being served.

How much does cleaning company software cost in the UK?

UK cleaning software typically costs between £3 and £15 per active user per month, with most vendors charging separately for cleaner mobile app seats and admin seats. Xota starts free during a 90-day trial with no card required, then moves to a single per-user price with the client portal and mobile app included as standard.

Does Xota work for domestic and commercial cleaning companies?

Yes. Xota is used by both domestic cleaning businesses and commercial contract cleaners across the UK. Recurring rotas handle the daily and weekly commercial contracts; one-off bookings and booking templates handle the flexible domestic and end-of-tenancy work.

Can cleaners clock in and out on their phone?

Yes. The Xota operative app for iOS and Android lets cleaners clock in on site, see their checklist, upload photos as proof of work and mark bookings complete. Time is fed straight into payroll and hours reporting, so there is no separate timesheet to fill in.

Does Xota integrate with accounting software like Xero or QuickBooks?

Not directly today. Xota calculates payroll and raises invoices inside the platform, so most cleaning companies run the whole job from booking to invoice in one place. There are no direct Xero, QuickBooks or Sage integrations yet. A public REST API is available for teams who want to build their own connection, and accounting integrations are on the roadmap.

How does Xota compare to CleanManager and ProCleanerUK?

Xota is a newer UK-built platform focused on cleaning companies of all sizes, with a 90-day free trial and no credit card. CleanManager is a Danish product with a UK office and a 14-day trial. ProCleanerUK is UK-based and pitched more at smaller domestic cleaning businesses. All three cover scheduling, mobile app and payroll basics; the right pick usually comes down to trial length, price per user and how the client portal is priced.

Do I need to be a big cleaning company to use Xota?

No. Xota works from a single cleaner up to teams of hundreds. The 90-day free trial gives you room to move real clients across without pressure, and the pricing scales one user at a time.

Cleaning company software that runs your rota, payroll and cleaner app

Cleaning workforce management, reimagined.

One cleaning platform. Total control.

From first client to last shift

Access for everyone, everywhere

More than just scheduling

Clients & Projects

Workflows

Clocking in

Quotes

Invoicing

Purchases

HR

Training & Compliance

Customise everything

Pricing that scales with your team

Greater efficiency, less chasing

Built to keep your organisation secure

Cleaning company software FAQs

What is cleaning company software?

How much does cleaning company software cost in the UK?

Does Xota work for domestic and commercial cleaning companies?

Can cleaners clock in and out on their phone?

Does Xota integrate with accounting software like Xero or QuickBooks?

How does Xota compare to CleanManager and ProCleanerUK?

Do I need to be a big cleaning company to use Xota?

Put your whole operation in one place