This is cleaning company rota software built to put bookings, absences, travel time and recurring visits on one drag-and-drop calendar. Move a job to a different person or day with your cursor, and Xota updates the status for you.
Cleaning company rota software replaces spreadsheets and paper diaries with one drag-and-drop calendar for scheduling cleaners. Xota puts bookings, absences, travel time and recurring visits on the same weekly grid, imports UK bank holidays automatically, and updates a booking's status the moment you drag it onto a new day or team member.
A rota is only useful if it shows the whole picture. Xota puts bookings, travel time, approved absences and virtual recurring items on the same weekly grid, so a supervisor can see at a glance who is free, who is travelling and who is on holiday, without switching between a spreadsheet and a WhatsApp group.
Most cleaning contracts run on a pattern: every Monday, Wednesday and Friday, or every two days. A booking template captures that pattern once, choosing specific days of the week or every N days, with a time, duration and default assignee already set. Xota then drops virtual items onto the calendar for future dates, not auto-created, just waiting for you to confirm.
Named, saveable filters narrow the rota by team, team member, client or project, and you can star one as your default so it loads every time you open the calendar. When the question is “is anyone free between 2 and 4?” rather than “what does Tuesday look like?”, switch to the Timeline (Gantt) view, the same data laid out by hours instead of days.
Clone the date, time, team, description and checklist, then change only what moves. No re-typing a recurring job by hand.
Any blank cell on the rota can become a new booking, travel time or holiday, pre-filled with the date and team member.
Drag a booking to a new person or day and it pulses on everyone’s screen for a few seconds, so the whole team sees what changed.
Cleaning company rota software is a system for building and managing staff rotas, replacing spreadsheets and paper diaries with one drag-and-drop calendar. Xota puts bookings, absences, travel time and recurring visits on the same grid, so a supervisor can see the whole team's week and move a job to a different person or day in seconds.
Yes. Bookings, approved absences, travel time between jobs and virtual recurring items all sit on the same weekly grid. You cannot double-book someone who is already marked as on holiday, because the holiday is rendered on the same calendar as their bookings.
You set up a booking template once, choosing specific days of the week or every N days, with a time, duration and assignee. Xota drops virtual items onto the calendar for future dates. Nothing is auto-created; you click a virtual item to book it in, or use “Book All Scheduled” to batch-book a whole range at once. Templates can be paused, resumed or given an end date without losing history.
Yes. UK bank holidays are imported automatically from gov.uk and marked on the calendar, so you do not need to add them by hand or check a separate list before booking a job.
Yes. You can build named, saveable filters by team, team member, client or project, star one as your default so it loads automatically, and toggle “show items from other filters” when you need the wider context around a focused view.
Yes. Xota offers a 90-day free trial of the full rota and scheduling feature set with no credit card required, so you can move real clients and staff across before committing to a plan.
Bookings, absences, travel time and recurring visits, joined up and live for admins, clients and cleaners. Start your 90-day free trial of everything. No credit card, cancel any time.