Recurring rotas across every building, cover claimed in minutes when someone calls in, proof of clean facilities managers can check themselves, and a client portal for each site. One system for the whole contract book, built for UK contract cleaners.
Commercial cleaning software runs recurring contract cleaning across every site from one system: daily and weekly rotas, instant cover when a cleaner calls in, proof of clean for facilities managers and a client portal for each building. Xota is commercial cleaning software built in the UK for contract cleaners managing multiple sites and shifting teams.
Set a booking template per site once, choosing days of week or every N days, and Xota drops the future visits onto the calendar as virtual items ready to book in. Bookings, absences, travel time and bank holidays all sit on the same drag-and-drop calendar, so a supervisor covering twelve sites sees the whole week at a glance instead of twelve separate spreadsheets.
When a cleaner calls in sick, open the booking as cover on the mobile app. Every qualified operative sees the open shift, the first to claim it is confirmed on site, and the office sees exactly who covered the gap and when. No group text, no ringing round the team one by one.
Every booking moves through Draft, Open, Active, Complete and Signed Off. Operatives attach timestamped photos and capture a signature at sign off, so there is an audit trail for every visit to every building without a single phone call from the client asking whether the team turned up.
A client login sees only their own projects, bookings and invoices, so a facilities manager with three buildings under one contract sees all three from a single account, each with its own visit history, photos and invoices. Xota can also generate a public share link to a project, invoice or quote that needs no login at all, for the times a client just wants to forward a link.
Clock-ins from every building feed one payroll run. Hours, absences and travel time resolve against each operative’s hourly rate automatically, so nobody is reconciling twelve site timesheets by hand.
Rename Projects to Sites and Bookings to Shifts if that is how your contract cleaning business already talks. The terminology follows through the app, the portal and the mobile app.
In-app messaging with read receipts and file attachments keeps every conversation with the site attached to the record, alongside the weekly shift digest and change notifications.
Straight answers for UK contract cleaners weighing up commercial cleaning software.
Commercial cleaning software is a platform built for contract cleaners who service multiple sites for one client or many clients. It handles recurring rotas per building, cover when someone calls in, proof of clean for facilities managers, invoicing across sites and a client portal, replacing spreadsheets and WhatsApp groups.
When a booking is opened up for cover, every qualified operative sees it on their mobile app as an open shift. The first to claim it is confirmed on site, and the admin team sees who has covered the gap without making a single phone call.
Yes. Every visit captures a checklist and timestamped photos at sign off. Facilities managers with a client login see this in their portal, and Xota can also generate a public share link to a project or invoice that needs no login at all.
Yes, payroll runs and entries are calculated in Xota from bookings, absences and travel time, with hourly rate resolution per site, and viewed in app. There is no built in export to accounting software such as Xero, QuickBooks or Sage, though direct accounting integrations are on the roadmap. Teams who want to build their own connection can use the public REST API.
Yes. A client role login sees every project, booking and invoice tied to that account, so a facilities manager with three buildings on one contract sees all three from a single login, without separate accounts for each site.
Yes, Xota offers a 90-day free trial with no credit card required, covering scheduling, the client portal, the mobile app and payroll calculation from day one.
Every site, every visit, every photo and every invoice, joined up for the whole team. 90-day free trial of everything. No credit card, cancel any time.