The same Xota mobile app knows who you are the moment you log in. Admins see the office on their hip, operatives get a dedicated cleaner app built for site life, and clients see the work they’ve paid for.
Today’s shifts. Clock in on site. Upload before-and-after photos. Flag issues. Claim open shifts. Request holiday. Message the office. Every operative lives in the Xota app, with no paper, no WhatsApp threads, no “sorry, I didn’t know I was on today.”
Admins get the full operational picture on mobile. Approve leave between meetings. Sign off completed work from the car. Spot a late clock-in and call the team member directly. No more “I need to get back to the office to check that”.
Every contact on a client record can flip into a portal user. On the mobile app they see the signed-off work you’ve delivered, dates, times, team and photos, without any chasing or emailed reports.
Every operative clocks in and out against the exact booking. Admin sees exactly when a shift started and finished, in real time.
New shift? Approved holiday? Signed-off report? Everyone gets a push the moment it happens, no email to check.
Operatives chat to the office. Admins reply from desktop or their own phone. Every message stays with the record.
Same app on the App Store. Different experience based on whether you’re an admin, operative or client.
Native apps on both platforms. Same data, same real-time sync, same Xota.
What’s on the admin’s phone is on the operative’s phone is on the client’s phone is on the web. Live.
Straight answers about what operatives, admins and clients can do on the Xota mobile app.
Operatives see their own shifts, the checklist for each booking, their leave balance and their message threads with the office. They cannot see other clients’ pricing, other team members’ pay, or admin-only records such as invoices and margins.
An operative opens the app at the start of a shift and taps Clock in. The app records the time and, where available, the GPS location against the booking, so the office can see exactly when and where a shift started, and the same happens on clock out.
Operatives upload before-and-after photos from their phone as they complete a booking. Once the work is done, an admin reviews the photos and signs the booking off, moving it from Active to Signed Off with a full audit trail.
Yes. Operatives request holiday directly in the app and can see their remaining leave balance before they ask. Admins approve or reject each request from their own phone, so there is no separate holiday form or spreadsheet.
Yes. The mobile app includes built-in messaging with read receipts and file attachments, so an operative can flag an issue or ask a question on site and the office can reply from desktop or their own phone, with the whole conversation kept against the record.
Every booking, every client, every certificate, joined up and live for admins, clients and operatives. Start your 90-day free trial of everything. No credit card, cancel any time.