Xota is office cleaning software built for teams who work before the building opens and after everyone else has gone home. Run early morning and evening rotas on one calendar, keep keyholding and access notes on the booking, and give the office manager proof of clean without a single phone call.
Office cleaning software is a platform that runs early morning and evening office and contract cleaning rotas, keeps keyholding and access notes with every booking, and gives the office manager proof of clean without a phone call. Xota is UK-built office cleaning software with a 90-day free trial and no credit card required.
Most office contracts happen when nobody else is in the building, before opening or after everyone has left. One office cleaning rota holds the early team, the evening team, travel time between sites and UK bank holidays, so nobody double-books a slot that is already covered.
Every booking has a description, so keyholding arrangements, which entrance to use and the alarm procedure sit next to the shift itself, visible to whoever is rostered on. Most contract cleaners keep the alarm code itself off the system and simply note who holds it, so it never sits in a shared app.
Attach a checklist to any booking and break a multi-floor contract into individual items: washroom restock on floor two, kitchen surfaces on floor three, fire escape clear on every floor. Operatives tick items off from the mobile app as they go, so nothing gets missed because someone assumed someone else had it.
Every signed-off booking carries its photos, checklist and signature. The office manager can check the portal instead of ringing the office, either through their own client-role login showing just their sites and invoices, or through a one-off shareable project link with no login at all.
A cleaner calls in sick at 5am. The open shift shows up on every qualified operative’s phone, first to claim covers the site.
Before-open and after-hours visits for the same site roll into one invoice once they’re signed off, not two separate lines to chase.
Bank holidays import from gov.uk and sit on the same calendar as your rota, so a contract that skips them plans itself.
Straight answers for office and contract cleaning managers weighing up a switch.
Office cleaning software is a platform that runs the rota for office and contract cleaning sites, including early morning and evening shifts, keeps keyholding and access notes with the booking, and gives the office manager proof of clean and invoices without a phone call. Xota is UK-built office cleaning software with a 90-day free trial.
Yes. Bookings, travel time and absences all sit on one drag-and-drop calendar, so a 6am before-open team and an 8pm after-hours team for the same site are both visible at a glance. Recurring booking templates handle the pattern (for example Monday, Wednesday and Friday evenings) and drop virtual items onto the calendar ready to book in.
Every booking has a description field, so you can note keyholding arrangements, entrance to use, alarm procedure and any other access instructions directly on the booking. It is visible to whoever is rostered to that shift. Xota does not store alarm codes as a dedicated secure field, so most contract cleaners keep the code itself off the booking and just note who holds it.
Yes. Every booking can carry a checklist, so a washroom top-up, a boardroom polish or a fire escape check are all tracked as individual items rather than one vague “clean the office” task. Operatives tick items off in the mobile app as they go.
Yes. Operatives capture photos and a signature at sign-off, and every booking builds an audit trail. The office manager can see this either through their own client-role login, which shows just their projects, bookings and invoices, or through a one-off shareable project link with no login required.
No. Xota calculates payroll in-app from bookings, absences and travel time, and raises invoices from signed-off bookings, but it does not integrate directly with Xero, QuickBooks or Sage. Direct accounting integrations are on the roadmap. Teams who want their own connection can use the public REST API.
Xota is free to trial for 90 days with no credit card required, across the whole platform including scheduling, mobile app, client portal and payroll calculation. See the pricing page for per-user rates once the trial ends.
Early and late rotas, access notes, checklists, proof of clean and one invoice at the end. 90-day free trial of everything. No credit card, cancel any time.